Purchasing & contracts: a winning combo

There's power in purchasing. Unlock it by managing your contracts effectively from negotiation to deadline monitoring.

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Hundreds of companies manage their contracts with Leeway

Purchasing contracts

Keep all your purchasing contracts on a secure platform and quickly access the purchasing data you need to work better.

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Custom views
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Secure storage and access
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Control the documents you send and sign

Track the progress of procurement contracts as you move through the purchasing process.

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E-signature integration
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On-platform signature (if preferred)
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Conditional and automatic validations
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Streamline the procurement process

Have real-time visibility on the length of time it takes for contracts to be signed and quick access to all the agreements.

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Real-time monitoring dashboard
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Advanced reporting and filters
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Import and export CSV
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Purchasing in business

Purchases represent an important part of a company's turnover. If they cannot produce all the products and services needed to ensure their activity, businesses often resort to purchasing goods and services. This plays a crucial role in a business' competitiveness.

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Managing purposes properly

It is essential for companies to manage their purchases properly, otherwise they will lose efficiency and profitability. This purchase management involves rigorous administrative control of expenses, rationalization and modernization that should not be neglected.

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The power of purchasing

However, purchasing is a department that is undervalued by company managers who consider the purchasing department as a support department, when in fact it is much more than that. Provided that a relevant purchasing strategy is thought out and implemented, the purchasing department will be a strong link in the company.

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Start today,
roll out next week

From day one, we've designed Leeway to be simple and flexible to adapt to all needs.

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Set-up

Set up the basic functions of your Leeway account in minutes.

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Training

Our team will assist you in setting up your contract library and your contract templates.

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Deployment

Your account is ready and you can now invite your collaborators to use Leeway autonomously.

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Let's talk procurement

Purchases represent an important part of the turnover of companies.

As they cannot produce all the products they need to ensure their activity, they resort to the purchase of goods and services. They play a decisive role in the company's competitiveness.

It is essential for companies to manage their purchases properly, otherwise they will lose efficiency and profitability. This purchasing management involves rigorous administrative control of expenses, rationalization and modernization of this key item that should not be neglected.

However, it is a department that is little valued by company managers who consider the purchasing department as a support department, whereas it is much more than that. Provided that a relevant purchasing strategy is thought out and implemented, the purchasing department will be a strong link in the company.

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Purchasing management: what is it?

The Purchasing function is responsible for procuring the raw materials and elements necessary for production. Delivered on time, in the right quantity and quality, the company's production and success depends on these purchases.

It is also about providing the company with all the products and services it needs to operate on a daily basis. Thus, the management of purchases is very broad and extends from raw materials to office supplies. It is an important expense item in a company, which must be controlled to avoid unnecessary expenses and loss of competitiveness.

The purchasing department will impact the company in many ways, but there are two essential levels:
- The financial level: the purchasing strategy contributes to the company's profitability by influencing its financial margin.
- The commercial level: avoiding stock-outs is essential while assuring customers of the best possible products.

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What is the role of the purchasing department?

The main objectives of the purchasing department are to contribute to increasing the company's financial results, to ensure the rationalization of expenses, their improvement and to protect the company against the risks inherent in production (e.g. stock shortage, failure of the components of a product).

Good purchasing management will limit litigation and legal proceedings which have a direct impact on the company's results but also on its reputation and credibility. The buyer's job consists of meeting internal needs, obtaining the best conditions from suppliers while optimizing costs.

How is an efficient purchasing department constituted?

The constitution of the purchasing department will depend on the objectives of the company, its sector of activity, its modes of production, its size.

There is no course on purchasing management, so the following elements will have to be adapted to each structure and deserve the implementation of a personalized strategic reflection, inscribed in the global strategy of the company.

In general, a purchasing department consists of the following items:

A purchasing manager

The purchasing manager will participate in the definition of the company's strategy and will be responsible for managing their team, reporting and communicating the department's actions.

They will also ensure that the department has the tools necessary for the performance of its actions, such as the installation of purchasing management software, which is essential for steering actions, automating non-value-added tasks and guiding skills towards missions that have an impact in financial and human terms. If purchasing management can be done via Excel, specialized software will be more efficient.

Buyers or purchasers

These can belong to three distinct families:
- A family buyer: this person will work on the entire purchasing process for a family of products at a single site
- A project buyer: integrated into the project teams, they will have the goal of a traditional buyer plus the functions of monitoring and research in innovation
- A lead buyer: this is a family buyer but attached

A quality manager

A Quality Manager will report to either the purchasing department or the quality department. They will be in charge of controlling receptions and quality audits. Other positions may be necessary depending on the company, such as a management controller specific to the purchasing function, a methods manager, etc.

Of course, the above-mentioned positions can also have more complex and broader objectives. These different positions, when they do not exist completely, can be assigned to one or more buyers or managers.

It should be noted that the purchasing department must be able to benefit from legal support in the event of disputes. Access between the purchasing department and the legal department must be provide

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What are the different steps in the purchasing process?

Traditionally, it is recognized that the process of buying a company is divided into 5 steps.
- Recognition of the need: what are the company's objectives? What does it need to run all its departments and to produce?
- The search for solutions: what are the solutions to be put in place to meet the objectives?
- Options assessment: what are the possible options?
- Decision making: validation of purchases
- Evaluation of the actions implemented: were the decisions judicious with regard to the objectives?

Understanding the mechanism of the buying process is important. It will allow the company to optimize its visibility and profitability. Furthermore, by working in depth on the buying process, the company can improve the customer experience and anticipate the needs of future customers.

Purchasing and supply management is a key component of business success. Would you be interested in an in-depth file on purchasing management in pdf format? This key position of the company deserves several resources as it is essential but also complex to deploy, which do not have much of a purchasing management culture.

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Our customers are happy,
let them tell you why

Leeway is a phenomenal, innovative and easy-to-use tool to manage contracts with very powerful features. The team is great and provided support and training during the implementation.

Jordan Zaluski
Head of Legal & Compliance @ Lovys

Awesome! Highly recommended. It's so easy to use and the onboarding was perfect! It's so easy to collaborate, draft versions and send proposals to partners.

Quentin Le Gall
Partnerships @ Shine

We switched to Leeway for its easy-to-implement tool, which we deployed to the legal and sales teams to streamline our contract drafting and negotiation processes.

Florence Rivat
Head of Legal @ Evaneos

Leeway helps us optimize our contract management process with its user-friendly platform and a dynamic team, attentive to our needs and questions.

Thomas Bellaiche
Legal Counsel @ Yubo

Leeway provides great support in the implementation of the solution, which is very easy and allows the adoption of the product by all the teams.

David Grimbert
Chief Financial Officer @ Cheerz

Leeway allows us to reliably centralize our contracts and promote collaboration between teams with a comprehensive and easy to use interface!

Elisa Monnin
Legal Officer @ Mangopay

I really appreciate being able to receive all the contract requests from my operational staff via a single channel, with all the main information I need right there from the start.

Anne-Sophie Cagnard
Head of Legal @ Station F

For the whole company

Find out how Leeway benefits everyone in your company.

Legal Team

Stream all your interactions with stakeholders and speed up negotiations.

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Sales Team

Easily collaborate with your legal team and keep an eye on the progress of your negotiations.

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Security at Leeway

The security of your data and your work is a priority for us. We make sure that your data remains in good hands, which is why we have chosen to host our servers in France 🇫🇷 and offer you enhanced protection features.

GDPR compliant

Our privacy and personal data processing policy complies with the general data protection regulations.

Certified hosting

Your data is replicated in real time in several separate data-centers in France, guaranteeing you permanent access to your documents.

Data encryption

Your account is secured by several protection mechanisms, protecting your data at all times, which we encrypt both in transit and at rest in our databases.

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